Construction Coordinator

COMPANY DESCRIPTION

With over 150 years of combined experience, Davidson Oil, Flying Star Transport and Willborn Fuel Systems supply, transport, store and dispense the petroleum products that keep our communities moving. As a second generation family owned business we strive to provide our customers the confidence of an energy supply chain that consistently works without their ongoing concern.

COMPANY MISSION

To provide peace of mind through seamless energy

COMPANY VISION

Become downstream petroleum's most trusted partner

COMPANY VALUES

All employees are expected to live by, and encourage others to live by, our Principles of Progress (POP)

Peace of Mind

Reach for competitive excellence, never stop improving

Operate with integrity and good judgment

Go forward with a sense of curiosity, adventure and fun

Recognize the value of lasting relationships

Execute with a sense of teamwork and accountability

Serve others selflessly

Show professionalism while delivering results

JOB PURPOSE

Grow the construction department to established financial goals by planning, communicating, leading, controlling, and documenting all aspects of specific projects as assigned. The Construction Coordinator may work closely with leadership to make sure that the scope and direction of each project is meeting financial, time, scope, and service level targets. The Construction Coordinator works with functional Project Managers and other departments for support as well.

KEY BEHAVIORAL REQUIREMENTS

• Be a charismatic motivator of people. Authoritative when needed.
• Very conscientious and consistently detail oriented
• Maintain a calm, courteous and patient demeanor
• Thrive in a fast-paced work environment with frequent change
• Be detail oriented and comfortable with repetitive tasks
• Be capable of independent decision making while always mitigating business risk.
• Be an effective communicator with subordinates, supervision, and peers.
• Be a team player capable of contributing to highly functional teams and disciplined processes.
• Able to work in an unsupervised capacity, as well as with a team
• Have a technical/analytical focus and enjoy working with data
• Have excellent follow-up skills to ensure highest levels of customer service and quality craftsmanship.
• Be a learner, capable of becoming the foremost expert on many of our product offerings
• Ability to produce high-quality work, both in content and presentation.
• Showing the ability to handle several duties throughout the day

ESSENTIAL RESULTS

Ensure the consistent, organized, and disciplined operation of the fuel systems team by:

• Ensuring accurate and timely record-keeping by field staff.
• Assisting with construction estimating process, pricing, contract and job creation, coordination, and cost analysis
• Maintaining subcontractor, submittal, equipment, job, and other databases & files.
• Assisting with miscellaneous tasks and projects

Continuously improve results, and the effective use of human resources by:

• Ensuring optimum human resource availability and allocation.
• Effectively managing relationships with employees, customers, contractors, vendors, and other stakeholders, with emphasis on effective communication.
• Reporting and escalating things to leadership as needed.
• Consistently meeting budget targets for direct and indirect labor expenses as measured by Job Cost & Billing reports and Profit & Loss (P&L) statements.
• Helping facilitate effective project reviews and root cause analyses that allow us to continuously improve our policies and operating procedures.

Coordinate internal resources and third parties/vendors for the flawless execution of projects by:

• Coordinate management objectives and plans, involving all relevant stakeholders, and ensuring technical feasibility.
• Ensuring optimum material & equipment resource availability, allocation and waste controls.
• Developing detailed project plans to both track and forecast progress at all levels.
• Using appropriate verification techniques to manage changes in project scope, schedule and costs
• Measuring project performance using appropriate systems, tools and techniques
• Working with individuals and teams to coordinate course corrections and change controls as needed.
• Creating and maintaining comprehensive project documentation
• Consistently meeting established quality goals as measured by Project Management Office, QC audit scores, and customer engagement measures. No costly mistakes.
• Helping ensure that all projects are delivered on-time, within scope, and within budget

Meet established financial benchmarks and goals by:

• Helping forecast direct & indirect expenses and ensuring they are consistently right-sized to revenue trends as measured by the profit & loss statement.
• Helping perform consistent risk management analyses, minimizing costly mistakes.
• Prioritizing and completing tasks & projects by established deadlines.

Empower others to act by:

• Collecting accurate information regarding customer equipment and/or problems
• Providing accurate and timely Key Performance Indicators reports
• Providing accurate and timely SIR reports to customers

Support a strong, positive culture in the workplace by:

• Modeling our Principles of Progress
• Being a catalyst for new ideas and positive change
• Eliminating bureaucracy whenever possible
• Streamlining processes

Maintain and increase external and internal customer satisfaction by:

• Demonstrating a highly developed sense of integrity and commitment to customer satisfaction.
• Demonstrating a passion for excellence with respect to caring for customers.
• Having a pleasant, patient, and friendly attitude.
• Demonstrating strong communication/listening skills.
• Possessing a strong work ethic and team player mentality.

Contribute to the overall goals and success of the company by:

• Willingly accepting new assignments
• Completing other tasks and projects as assigned
• Helping team members
• Learning new skills
• Striving to improve team results

MINIMUM QUALIFICATIONS

• Must be 18 years of age
• Must have a clean driving record
• Must be able to pass pre-employment drug & background checks
• Must have a high school diploma or equivalent. Bachelor's degree in construction management, project estimating, project management, or related field a plus.
• Previous estimating or project manager experience a plus
• Must be proficient on Windows PC & Microsoft Office suite
• Must be tech-savvy and be able to learn the I.T. systems of Willborn quickly. These systems include, but are not limited to estimating, project management, resource scheduling, and CAD drawing suites.
• Must have ability to express ideas concisely and clearly, orally and in writing.
• Must enjoy working with data.

PHYSICAL REQUIREMENTS & ENVIRONMENTAL CONDITIONS

• Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects.
• Required to have close visual acuity to perform activities such as preparing and analyzing data and figures, viewing a computer terminal, reading and visual inspection.

The worker is not substantially exposed to adverse environmental conditions.

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